System Administrator
We are looking for an experienced System Administrator. Reporting to the Finance Manager you will be responsible for the maintenance of Paprika, our agency / project management software and accounting system. This system is used to manage multiple agencies within the Smarts group. You’ll be the system expert within the business and will ensure that the system is up to date in terms of user access and being used accurately. You’ll also analyse data to ensure we are more productive, efficient and profitable.
Location: Belfast (hybrid - 3 days per week in office)
What You'll Do
Finance system maintenance:
- Reviewing new supplier forms and setting up new suppliers on the system
- Setting up new clients on system
- Liaison with Paprika around new / more efficient ways of working
Management of system user rights for all staff:
- Creating new accounts / processing leavers / updating user rights
- Ensuring that correct access is assigned to different types of users accounts
- Managing freelancers’ timesheet process on a weekly basis
Timesheet control and maintenance:
- Reviewing timesheets on weekly basis for accuracy
- Addressing any errors with users and chasing information
- Driving timesheet process improvement
- Preparing weekly timesheet reports for management
Training:
- Providing system training to new starts depending on their user access
- Providing in depth training for project managers
- Hosting a weekly Paprika drop-in session to resolve any user queries
Data Analysis:
- Running weekly reports and analysing system data and trends
What we need:
- Dynamic, confident individual who is able to communicate clearly to all levels, both verbally and in written form
- Experience in a similar role, responsible for the management of agency / project management software and systems
- Experience in delivering system training
- Excellent organisation skills and ability to prioritise
- High attention to detail
- Strong time management skills
- Analytical and logical problem-solving skills
- Ability to work under pressure
About Smarts
Smarts is one of the UK’s top PR & Creative agencies and one of the fastest growing in the PR Week Top 20. From our offices in London, Belfast, Glasgow, Amsterdam, and New York, our 170+ team deliver award-winning work nationally and internationally for brands like Booking.com, Zalando, Guinness, British Gas, Bosch, Chessington World of Adventures, SMARTY mobile, MSC Cruises, SIXT, Gordon’s Gin and Johnnie Walker. A multi-disciplinary agency, our expertise stretches beyond traditional PR and media relations, into social and digital, influencer partnerships, content creation and more.
Recently we were nominated as ‘Best Mid-Size Consultancy’ and ‘Best Agency Outside of London’ (the only agency ever to have received that combination of shortlists) in the 2023 PR Week Awards, for three ‘Agency of the Year’ at the 2023 Creative Moments Awards and – just this month – were shortlisted by Campaign for PR Agency of the Year.
All the benefits.
All together.
Our Smarts+ commitment to you from day one includes:
- 25 days annual leave plus public holidays
- 2 volunteer days
- Hybrid working and flexible hours
- Pension (with option to increase take-home pay)
- Enhanced maternity, paternity and adoption policies*
- Family-friendly policies and support
- Premium Linkedin Learning Licence
- Generous sick pay*
- Private Health Insurance*
- Life assurance
- Well-being programme and support
- Cycle to work scheme*
- Electric vehicle leasing*
- (Epic) parties and social events
*Varies dependent on work location
Accreditations & Partnerships
